Position Overview/Purpose:
The AR/AP Specialist at SMG Holdings LLC plays a crucial role in managing and overseeing the day-to-day accounting functions of the company, including the processing of accounts receivable and payable. This position requires a meticulous and organized individual who can efficiently handle financial documentation and ensure accuracy in the company’s financial transactions and records.
A successful candidate will have a high-level of attention for detail, firm understanding of GAAP principles and a passion for delivering an exceptional client/vendor experience with a proven track record of success in achieving department goals.
Responsibilities:
▪ Process invoices and review them for accuracy to ensure compliance with financial policies. Prepare and send invoices to clients and post payments to customer accounts via customer online portals and payment systems.
▪ Ensure client and vendor key performance indicators (KPI’s) are being met including but not limited to invoice turnaround time and timely payment and report to management on a regular cadence.
▪ Contact clients regarding unpaid invoices, collect on delinquent accounts, and resolve any invoice discrepancies. Prepare cash receipts for processing and ensure timely revenue collection.
▪ Process payments, including credit card transactions, and prepare bank deposits. Assist in processing adjustments, maintaining integrity in outgoing payments and ensuring documentation compliance (W9’s, etc.) to ensure compliance.
▪ Perform detailed account reconciliations and reconcile invoices with payments received. Enter and maintain general ledger/journal entries and ensure accurate financial recordkeeping.
▪ Prepare financial reports, participate in month-end closeout activities, and monitor expenses to aid in financial planning and reporting.
SMG AR AP Specialist May 2024 2
SMG HOLDINGS – ROLES & RESPONSIBILITIES
▪ Assist in internal and external audits and tax preparation to ensure adherence to financial regulations and standards. Perform data entry to maintain compliance across financial operations.
▪ Resolve inquiries from customers and vendors courteously and efficiently, maintaining positive relationships and ensuring smooth financial transactions.
▪ Actively participate in identifying process improvements, suggesting and implementing enhancements in financial processes to increase efficiency and accuracy.
Qualifications:
▪ 3+ years of experience in accounts receivable and payable, or general accounting.
▪ Bachelor’s degree in Accounting, Finance, or a related field, a plus
▪ Strong understanding of accounting principles and financial reporting.
▪ Proficient in accounting software and Microsoft Office Suite, especially Excel.
▪ Excellent organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment.
▪ Strong analytical and problem-solving skills.
▪ Excellent communication skills, both verbal and written.
Other Skills:
▪ Proficient in Microsoft Suite including but not limited to PowerPoint, Word, Excel (Pivot Tables, navigating larger data sets).
▪ Data Analytics and Tools understanding and identifying action items from canned reporting tools.
▪ Industry WMS Systems Experience (Service Channel, Corrigo, Verisae, Fexa, Facil-IT, etc.) managing high volume transactions within WMS Systems and ensuring congruencies between SMG and client environment, a plus.
